Lumary AC - This article explains how to add a new rate type.
A rate type determines how a particular type of rate is handled by the system. It can be used to group rates together that have the same requirements. All rates in Lumary require a rate type.
If you're setting up a new rate for a service and need to add a new rate, you can click on the plus sign in the Rate Type drop-down list and start at step 3. However, we recommend searching this field for your rate type before adding a new one.
To add a new rate type:
- Click on the Reference Data tab. You may need to click on the App Launcher nine dot icon and search for Reference Data.
- This will open the Reference Data list view. Click on the New button.
- Select the Rate Type record type.
- Click Next.
- This will open the Rate Type Information form. Enter the details of your new rate type.
The following table explains each of the fields on the Rate Type Information form. Fields with an asterisk are mandatory. Some fields displayed in your environment may be different, depending on:
- how it has been set up for your business processes, and
- what types of funding you typically claim from.
| Field | Description |
|---|---|
| * Name | This should reflect the funding source or rate type description. |
| Funding Type | Select the appropriate type: Grant - for block funded contracts for an individual client or group of clients |
| Automatic Rollover | If this checkbox is ticked, the system will automatically apply the latest version of rates with this rate type when service delivered (SD) records are created. |
| Aged Care | - |
| No Funding Limit | This should be selected when the service agreement has no limit to funding. In some state-based funding programs there are no limits to specific agreements/programs, services are delivered and funding is applied for, the amount of funding/reimbursement depends on the number of claims received. |
| Not Available for Cart | If checked, services delivered using this rate type won't be able to be included in a cart. |
| Funding Organisation | This field allows the user to specify who is the funding organisation for this rate type. Funding organisation information is stored on an account record. Use this field to search for or create the relevant account. |
| Contract Number | Captures the contract number for a rate type. |
| GL Code | Used when extracting data from Salesforce. |
| Natural GL Code | - |
| Client Allocation Required | When this checkbox and block grant are checked, the service agreement with this rate type will display an individual funding allocation for a funded client. |
| Block Grant | The rate can be included on block grant service agreements. These agreements can include multiple clients. |
| Bypass Quote Generation | Bypasses the quote feature on a service agreement. |
| Invoice Grouping | Applies to Purchase Services (B), (C) and (D) Extracts. "Detail" results in one line per service delivered record while "Summary" groups by Funding Management, Client, GL, Service, Rate and GST Code. Can be overridden at service agreement level. |
| Include in Extracts | Specifies which extracts will include service delivered (SD) records with this rate type. Other criteria may determine if a record appears in the extract(s). |
- Once you've filled out the relevant fields, click on the Save button or Save & New if you have more services to add.